Description
Assists in planning, executing, and monitoring projects to ensure they are completed on time and within budget by supporting project managers, facilitating communication, and contributing to the successful delivery of products and services

Duties
  • Assist in project planning by creating schedules, coordinating meetings, and preparing for presentations or events
  • Coordinate activities, resources, and information to ensure smooth execution of duties, services, and projects
  • Monitor progress and track key performance indicators to ensure goals are met
  • Prepare status reports, update documentation, and communicate updates to stakeholders
  • Facilitate effective communication among team members and stakeholders.
  • Assist in risk management by identifying potential issues, proposing solutions, and addressing concerns
  • Support project managers in managing budgets, expenses, and resource allocation
  • Coordinate meetings, workshops, and presentations related to progress, duties, and updates
  • Maintain accurate files, records, database, and documentation for future reference
  • Contribute to continual improvement by suggesting process enhancements and best practices
  • Promote events and activities using different communication methods
  • Generate materials such as webpages, links, handouts, data sets, training materials, and manuals to facilitate training and delivery of services and products
  • Create environments that foster inclusivity and respect cultural difference
  • Work with volunteers, clients, team members, and stakeholders to support projects, activities, and events
  • Other duties as assigned

Qualifications and Requirements 
Don’t meet the requirements below?  We still encourage you to apply.  QCS is committed to finding the best candidates for our team, regardless of their formal education and experience.  
​
  • Bachelor's degree in business, project management, education, or a related field. Project management certification is a plus, but not required.
  • Proven experience as a Project Coordinator, Assistant Project Manager, or in a similar role
  • Strong organizational skills and attention to detail to manage project schedules and documentation
  • Excellent communication skills to facilitate discussions, convey project updates, and collaborate with team members
  • Proficiency in project management software and tools to track progress and manage tasks is a plus, but not required.
  • Ability to work effectively in a fast-paced environment and manage multiple projects simultaneously
  • Strong problem-solving skills to address project-related challenges and propose solutions
  • Background in statistics, applied mathematics, or quantitative research methods is a plus, but not required
  • Experience with and ability to conduct remote work and telecommuting
  • Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite for project documentation and reporting

Reporting Lines 
  • The Project Specialist reports to the CEO and collaborates closely with project team members, stakeholders, and relevant staff

Working Conditions, Schedule, & Hiring Requirements  
  • This is a non-exempt (hourly) employee position.
  • ​The position has standard working hours, Monday to Thursday, 9 am to 4 pm, except holidays.  The estimated amount of compensable work from February 2024 - May 2024 is an estimated total of 50 hours (or 5-8 hours per week).  Work beyond that timeframe will be arranged on an as-needed basis. 
  • The position is eligible for limited benefits including paid sick time and a remote work stipend during pay periods in which the employee performs work.
  • QCS is a 100% remote work organization.  All candidates must be prepared to meet QCS Employee Requirements. The selected candidate will be subject to a background check and federal e-verify.

Equal Employment Opportunity
QCS is an equal opportunity employer.  QCS prohibits discrimination based on race, color, religion, national origin, sex, age, physical or mental disability, veteran status, or any other status or classification protected by applicable federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, transfers, promotions, terminations, compensation, and benefits.  Contact the QCS EEO designated officer, Dr. Beth Laux, at [email protected] with any questions or concerns.

QCS proudly participates in the State of Ohio Affirmative Action Program and is committed to diversity, equity, and inclusion.  

Application Process
QCS accepts digital applications through the link below.  If you are unable to apply online, contact Dr. Beth Laux at [email protected] to submit a hard copy application.